With some filtering magic, the project disappears. If I've got too much on my plate, I check the Someday/Maybe box. Sometimes I get a little too enthusiastic and start a project when I don't have the time for it. Major milestones and links to related resources go here. If I click on each project, a page pops up with more details. The table is sorted so that projects with a shorter timeline are shown at the top. Well shaped projects have an end goal and a deadline, so I make sure those two items are visible. I want to know at a glance what I'm working on, what kind of deadlines are coming up, and how much of a workload I'm imposing on myself.Ī filtered table displays my active projects. My productivity system revolves around Projects. I use a table and the filter function to automatically hide entries after a week. 70% completion is a happy medium-easy enough to not get frustrated, difficult enough to be challenging. On the other hand, if I can only complete half of my habits, I might feel dejected. If I can hit 100% of my habits, I’m not challenging myself enough to grow. I don’t aim for perfection while tracking my habits. It’s a small prompt, but it helps keep me on track most days. If I look at my Notion, I know that I will be prompted to look at the rest of my productivity stack. In the screenshot of my habit tracker, you can see I’ve got other tools listed, like Sunsama and Roam. I use my habit tracker as a pointer to other tools I want to use daily.If I’m working on developing a habit, it goes in this section. Either way, placing my most important work front and center keeps me on task. In the real world, unblocking others often happens first. Ideally, I’d start at the first task and work my way down, focusing on one at a time (see The Ivy Lee Method). Underneath my goals is a section for my Most Important Work.Įvery morning I open my Notion Dashboard and write down three to six tasks. These quick reminders help keep my day-to-day aligned with my long term goals. Right at the top are simplified reminders of my quarterly goals. To keep my dashboard as simple as possible I aggressively use filters and try to add as few sections as possible. I need to design it with low-motivation me in mind. Dejected, low-motivation-me will curse the day he ever thought about such a stupid tool.Įvery part of my dashboard that needs frequent updating is a part that can fail in the future. He’ll look at the same tool and feel overwhelmed. Eventually, low-motivation-me will arrive. This kind of motivation is great! Whenever I have energy like this, I capitalize on it, but I need to remember to reign it in a little. I imagined my perfectly productive self, plowing through my amazing daily routine, dashboard by my side. When I first envisioned making my dashboard in Notion, I started nerding out. It points me at everything else I need to do. My dashboard contains the minimum amount of information I need to get today done. If you don't like the word dashboard, call it HQ, or an Ops Keystone. In the past, my "dashboard" has been many things: a physical notebook, a checklist in Evernote, and even an excel spreadsheet. I have one habit I maintain every day without fail: “look at my dashboard”. Future articles will cover project tracking, collaborative documentation, and what I don’t use notion for. In this article, I’ll cover the first role: my dashboard. I’ll show you how I use Notion, how it fits into my productivity system, and what I don’t use Notion for. Let’s dive into some implementation details. Many readers are asking how I use Notion, an organization app. Earlier I wrote about my productivity tech stack, but I didn’t show you what that looks like.
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